Your production ERP is the fair copy.
The Smart Review Engine is the rough copy.
Think about how you actually wrote anything important before computers. You drafted it rough first, crossed things out, tried a sentence two ways, then copied the clean version into the fair copy. Nobody handed in the rough copy. Nobody drafted directly onto the final page either — one mistake meant starting over.
Property accounting lost the rough copy. Your ERP is the fair copy, and right now it’s the only copy you have. The Smart Review Engine gives you the rough copy back.
The two copies
Your production ERP
RealPage, Yardi, Entrata, MRI — whichever you run. Permanent, official and audited. Everything in it is real. That’s exactly why you don’t want to think, test or experiment in it. The fair copy should only ever see finished work.
The Smart Review Engine
A safe workspace that holds an imported copy of your prelim. You can review it, test corrections, model an accrual, reclass an item, and watch the effect on NOI and variance — with zero risk to production. Nothing you do here touches your books. When the work is done, you export the clean version and post it to the fair copy.
A worked example
Maple Court Apartments — the October close
312-unit multifamily community
Prelim pulled from RealPage · sample data
Without a rough copy
To check whether the utilities accrual lands right, you post it in RealPage, look at the impact, then reverse it. That’s two live entries to test one idea. To confirm a repair was miscoded, you reclass it in production, see it move, and hope you got the accounts right the first time. Every bit of thinking happens in the system of record, and every bit of it leaves a trail.
With the Smart Review Engine
The accountant imports the RealPage prelim — GL, budget comparison, T12 and trial balance — into Propacc. It’s read-only. RealPage is untouched. The engine runs its tie-out checks first, then works every GL line. Here is what it surfaces on Maple Court:
What the engine flagged
Why it stopped there
In the rough copy
Utilities expense posted at $9,140, but the recurring Conservice accrual for the month is missing.
This accrual posts every month; its absence will distort the utilities variance.
Booked the missing accrual.
$16,200 in Repairs & Maintenance coded "rooftop HVAC unit replacement."
A full unit replacement is almost always capital, not an expense.
Reclassed it to fixed assets.
The same landscaping vendor invoice ($2,850) appears twice on the same date.
Same vendor, same amount, same day reads as a duplicate.
Removed the duplicate.
Payroll runs $4,300 above the trailing-twelve-month average.
A swing that size needs an explanation before it's signed off.
Added a note: a termination payout, legitimate, left as-is.
Property tax shows $0 for the month, though it carries a fixed monthly accrual.
A fixed monthly accrual that didn't post will understate expenses.
Booked the property tax accrual.
The clean version posts
Propacc generates a journal entry file in RealPage’s import format with exactly the approved entries — the utilities accrual, the HVAC reclass, the property tax accrual, the duplicate removed and the payroll variance documented. The accountant uploads that one file. The fair copy only ever sees the finished work.
Why it matters
You stop testing in production. You catch the missing accrual and the miscoded repair before they reach a report, not after. You get a place to think. And the system of record stays exactly as clean as it’s supposed to be — the only thing that ever lands in it is the entry you already reviewed and approved.
How the engine classifies accruals
The engine classifies accruals by how they actually behave, so the drafts it hands you reflect how the entry really works.
Fixed monthly
Property tax, insurance, management fees
Recognized by pattern — same amount, same day each month.
Budget-driven
Utilities, landscaping allowances
Calculated against the approved budget per account.
T12-average
Repairs & maintenance true-ups
Based on trailing-twelve-month average with variance flags.
Reversal pairs
Any accrual that needs next-month reversal
Generated automatically and paired with the originating entry.
See it on your own numbers.
Bring a recent prelim. We’ll show you what the engine flags on a property you know cold, so you can judge it against your own review.